Refactor Loop Systems

Refactor Loop Systems

Consulting · Implementation · Heimstack

AI that fits your businessNot off the shelf

Refactor Loop Systems advises companies and public institutions across the D-A-CH region on AI adoption. GDPR-compliant, EU AI Act-ready, without dependence on US cloud services. We make AI tangible, bring your team along from day one, and guide you step by step. No unnecessary jargon. And if you want it: an AI system running entirely on your own server.

No unnecessary jargonYour team learns with youServers in Germany

Why RLS

Sovereignty as Standard

Your data stays with you

All data stays on your premises. No dependency on external services, no foreign servers. GDPR-compliant from day one.

No ongoing AI costs

Your AI system runs on your own hardware. One-time setup. No ongoing per-use costs after that.

Your team grows with it

We leave no one behind. From the first consultation through ongoing operations, we accompany your staff and ensure new tools genuinely work in daily practice.

Our services

We consult.
We create Clarity.

Refactor Loop Systems guides companies and public institutions from the first conversation to their own AI infrastructure, nationwide, GDPR-compliant.

01
AI Consulting

Understand

Clarity before investment.

We analyse your business and tell you honestly where AI really helps and where it doesn't. GDPR, EU AI Act, data protection: we explain what applies to you. No jargon, no pressure, no obligation to buy.

  • We analyse your business: clearly, not technically
  • Honest assessment: what will AI actually bring you?
  • What GDPR and EU AI Act mean for you: clearly explained
  • No purchase, no contract. Understand first, then decide.
  • We guide your team every step of the way
  • Consulting is aligned with the MISSION KI quality standard

Day-rate based · individually scoped

Request consulting
02
AI Pilot

Experience

AI live in your process. In days.

AI running directly in your real processes. First automations and measurable results within weeks. Your data never leaves your premises.

  • AI runs directly in your real workflows. You see the change immediately.
  • Your employees are brought along step by step
  • First automations noticeable within weeks
  • Your data stays on your premises at all times
  • Clear success measurement. You see what changes.

Project-based · individual quote

Request pilot project
03
Heimstack

Own

Your AI. Your server. Your control.

Complete AI infrastructure on your own server. No subscription, no data sharing, no ongoing AI costs. One-time investment. Permanently your control.

  • Your own AI system runs at your site, nowhere else
  • Your data never leaves your organisation
  • No ongoing AI costs. One-time investment.
  • Fully GDPR-compliant on European servers
  • Long-term support by us

Individual quote · no price list

Request Heimstack

All services excl. VAT · Custom requirements? We'll create a tailored proposal.

SCHEDULE A CONSULTATION →

Your entry point

Not sure yet whether AI fits your company?

That's completely normal, and exactly why we're here. Many mid-sized companies and public institutions come to us without a concrete plan. The first conversation is free, non-binding, and free of sales pressure. We listen and honestly tell you whether and how AI makes sense for your situation.

Free initial consultation
GDPR-compliant solutions
Servers in Germany
Schedule a free consultation

How we work

From zero to AI in four steps.

No endless concept papers. No months of planning. We start fast and deliver results you can see.

01

Free · approx. 45 min.

Initial call

We listen. No pitch, no presentation. You describe your situation, we ask questions and tell you honestly whether and how we can help. And if AI isn't the right fit for you, we'll tell you directly.

02

1 to 3 days

Analysis

We look at your workflows, identify the biggest levers, and show you concretely where AI really adds value and where it doesn't.

03

From week 2

Implementation

We set everything up, test it together, and go live. First results often appear within the first project week. Your team is involved and guided from day one.

04

Permanent

Ongoing support

The system belongs to you. We support your team, hand everything over clearly, and remain at your side. For questions, new ideas, and every extension.

Who we serve

AI that works in your industry.

We work with industries where data protection is mandatory and non-negotiable. Local AI without US cloud, EU AI Act-compliant.

Mid-sized companies

Companies with 10 to 500 employees that want to simplify processes, without their own IT department and without a large budget.

  • Email automation
  • Document processing
  • Internal knowledge assistant

Public administration

Government agencies and municipalities with special requirements for data protection, transparency, and barrier-free systems without US cloud.

  • File processing
  • Citizen inquiry assistant
  • Meeting minute summaries

Tax advisors & law firms

Highly sensitive client data requires absolute data sovereignty. Only local systems on your own infrastructure. No cloud AI.

  • Client correspondence
  • Document extraction
  • Deadline management

Healthcare & social services

Medical practices, care facilities, and social organisations with strict data protection obligations. AI support without compromising privacy.

  • Patient documentation
  • Appointment assistant
  • Report generation

Industry & trades

Craft businesses and industrial companies looking to automate operations without cloud dependency.

  • Quote creation
  • Supplier correspondence
  • Quality documentation
0+

automated workflows

0+

AI agents developed

0%

EU infrastructure

2.000€*

ongoing AI costs

* after one-time Heimstack setup. No ongoing AI costs, no dependency on external services.

Refactor Loop Systems · AI consulting for mid-sized companies & public institutions in D-A-CH

Live preview · Your Heimstack

This is what it could look like for you

Chaos in. Clarity out.

Enquiries, appointments, documents: your AI system takes it all in, processes it, and gives you clarity. Fully automated. Secure. On your premises.

Your Heimstack

Your local AI

Customised · Built to your needs

Your workflows

Processes automated · No data leaves

GDPR · EU
Quotes created
Appointments organised
Calls prepared
Meetings transcribed
Emails answered
Data analysed
Presentations created
Reports generated
Follow-ups sent
Knowledge stored
Servers in Germany
100% EU infrastructure
No third-country transfer

Quality standard

MISSION KI: measurable AI quality

Alongside GDPR and the EU AI Act, we apply the voluntary MISSION KI Quality Standard. Six assessment dimensions, from reliability to transparency, make AI quality visible to clients and auditors. For SMEs and public institutions that want to build trust through verifiable evidence.

Learn more →

Mission KI

Reliability

Transparency

Fairness

Explainability

Security

Robustness

Frequently asked questions

Everything you want to know